TLDR: Notion is a wonderful tool to use for YouTube content creation. I want to take you step by step to create your first Notion board to manage your YouTube videos. There’s also a template you can use right away to customize and benefit your process right away
What is Notion and how does it work?
You can call Notion a note-taking and idea-organizing platform, like a lot of Notion alternatives, but it’s also so much more than that. You can use Notion to take notes, track your progress, create a mood board for art, and organize project details.
How I began using Notion for YouTube
I spent more than a decade working as a producer and project manager for Fortune 500 companies. Then in 2016, I started my own media company called Feisworld Media, where I consistently produce content for me and my clients including videos, podcasts, and even a documentary on Amazon. In order to deliver our content of high quality and on schedule, we had to have a plan and a system. That’s when I discovered Notion after many trials and errors.
In this video, I’ll show you exactly how I use Notion to manage my team and our YouTube video creation process from:
- Ideation
- Recording
- Editing
- Launch
Get your Notion for YouTube template (free!)
Grab your Notion template here.
Please do not request editing access. Instead, click on the “Duplicate” button inside Notion (upper right-hand corner and log in using Notion to create your own).
With a small team living in the US, Sweden, and the Philippines, it was crucial for us to be on the same page without being in the same place. Because we created the system years before the pandemic, we continue to work seamlessly together.
I love talking about systemizing and scaling businesses. Hit reply and let me your thoughts!
Check out Notion (and get $10 credit)
Written by
Fei WuFei Wu is the founder and CEO of Feisworld Media, a Massachusetts-based digital media company helping brands get discovered by people and by AI. An Adobe Global Ambassador and brand partner to ElevenLabs, Synthesia, and 50+ other tech and AI companies, she hosts the Feisworld Podcast (400+ episodes, 500K+ downloads — guests have included Seth Godin, Steve Wozniak, Chris Voss, and Arianna Huffington) and co-created the documentary Feisworld: Live Your Art on Amazon Prime. Fei writes for CNET, Lifehacker, and PCMag, and her work has been featured in Forbes, Harvard Business Review, and WIRED. She has been publishing on the internet since 2014 — long before AI discoverability had a name.
View all posts by Fei Wu→Stay updated
Weekly insights on content, AI, and digital media.
Keep Reading
Related Articles
Ecamm Review 2026: Dual Mode Changed How I Create Video (Here’s How)
The Ultimate Guide to Adobe Firefly Video Generation: Choosing the Right Model for Your Project (2026)
